Top 30 Questions about Email Migrations

If you’ve got questions about email migrations – you’ve come to the right place because we have the answers! Let’s get into the top 30 most frequently asked questions about email migrations.

#1 What Is Email Migration?

Email migration is the process of moving emails from one email client to another. Email migration usually takes place when a company merges with another or acquires it. It could also be due to the overall user experience, email account consolidation, or decides to change its entire email environment from its current system. Email Migration is sometimes referred to as Mailbox Migration. 

#2 What Does Email Migration Mean?

One of the most common questions about email migrations is what the process means. Email migration refers to a multi-step process in which a person or organization moves their emails from one system that is already in use to another, different email system. 

Some reasons companies decide to change their system typically involve security upgrades, easier optimization, better tools, and superior tech service. Preferences also play a huge role in choosing a new email migration platform.

#3 How Long Does Email Migration Take?

The length of migration will depend for each organization and user on several factors, which include the size of the data that needs to be migrated. It will also depend on the bandwidth of the server, latency between the source and target server, as well as source connection accepted by the server. Overall, an email migration can take anywhere between 30 minutes to even several months.

#4 What Is an Email Migration?

Email migration is the move from one email provider to another, e.g. from Gmail to Office 365. When a company or user changes providers, all of their emails, contacts, and other data, such as calendars are transferred between the two email services. 

For smaller organizations with only a few accounts, email migration is somewhat straightforward. However, with hundreds or thousands of accounts, the entire process gets much more complicated and requires expert service from companies like Coherence Inc.

#5 How to Do Email Migration from GoDaddy to AppRiver?

First, set up the AppRiver account, and start exporting from GoDaddy. In the GoDaddy email account, go to the Settings or Options menu, select Mail, and then choose the Export option. From there, go to AppRiver and find the Migration section, follow the onscreen instructions to import data from GoDaddy.

#6 How Long Does Migration Take for cPanel Email Server Change?

The duration of the process will depend on a number of different factors, including the number of email accounts, server speeds, the size of mailbox data, as well as the migration method used. 

Those changing the server configuration within the existing cPanel account should experience minimal downtime. However, those migrating to an entirely new account or hosting provider can expect the process to last between a few hours to several days.

#7 What Is Email Transfer / Migration?

An email transfer, also known as an email migration is the move from one email provider to a new one. Users or companies who change providers can expect their emails, contacts, and other data transferred between email services. 

#8 How Long Does Email Migration Take To Rackspace?

One of the questions about email migrations that is often posed is the duration of time. Migration times vary per customer, and some migrations only take a few hours while others can last for a couple of days or weeks.

#9 What Are the Email Server Settings With Verizon Migration?

With Verizon migration, there are two types of settings: incoming and outgoing mail servers. The incoming mail server (IMAP) is and the port setting for it is IMAP-993-SSL. For the outgoing mail server (SMTP), it’s and the port settings are SMTP-465-SSL.

#10 G Suite Migration: When Will I Receive Email?

The answer to this question depends on the amount of data being moved as well as the email migration process (Big Bang vs. progressive). However, once MX records have been updated, the email might still be delivered to the original service. There’s also some general downtime to expect but access to the service should only temporarily be unavailable.

#11 Why Let Shuttle Cloud Migration Delete All Your Email?

When doing a Gmail Shuttle Cloud Migration, you might encounter a message that says it will be allowed to read, compose, send, and permanently delete your emails from Gmail. However, when migrating your email to Google Workspace, your Gmail account or emails will not be permanently deleted as Migrate will make copies of your email data.

#12 What Screen Name Do I Use in AOL Desktop for Verizon Email Migration?

Another one of the most common questions about email migrations and Verizon is screen name configuration. To configure a account, you should enter the full email address or alias that you selected during the migration process. To do it, add and enter the password you created during the migration process.

#13 Why Does Pop Email Migration Copy Two Messages?

Most often, the cause of the problem is that you’re using the POP3 protocol in your email client. The POP3 protocol is infamous for downloading the same message several times if the “leave a copy on the server” option is enabled. That is especially true if you are accessing the same email account on multiple devices. If that’s the case, the duplicate messages will have the same message ID.

#14 How Do I Set Up My Verizon Email Migration?

Since 2018, Verizon has suspended their email services and customers are no longer able to hold their email addresses. Customers wanting to transfer to Gmail can run Verizon to Gmail migration tool

From there, choose Verizon mail and fill in the account details. Then, log in and enable the correct Verizon mailboxes, select Gmail as a saving option, and enter Gmail account details. The last step is to press the backup tab to start the migration process from Verizon to Gmail.

#15 Google Email Migration: How Does It Work?

A user’s email data can be migrated to Google Workspace if they are migrating from:

  • A personal Gmail
  • Another Google Workspace account
  • A webmail provider that uses the IMAP protocol
  • Microsoft Exchange Server 2003, 2007, 2010, 2013, 2016 or Microsoft 365 (Exchange Online)

To carry out the migration, you have to be signed in as a super administrator. The Google Email migration will vary greatly depending on the space it’s being migrated from. 

#16 How to Check If Email Migration Was Successful?

Another one of the most commonly asked questions about email migrations is how to confirm and verify its success. If you are migrating to Exchange Online, you can use the Migration Dashboard in the Exchange Administration Center (EAC). 

There, you will see the migration status information for all users in the migration batch. The migration user statistics can help you troubleshoot any issues that might have come up during the migration process.

#17 How Long Does Gmail Email Migration Take?

The duration of migration will depend on several factors, including the number of users, and the number and size of the items and data that are being migrated. Also, it will depend on the start date that’s been selected. The longer the time frame, the longer it will take to complete the migration. 

Those not migrating from a Gmail account or Google Workspace should also consider the network’s data transfer rate, the performance of the source server, as well as latency from Google and the source server. That said, for an average size of the mailbox, which is 1–2 Gb, the migration usually takes around 30 minutes. 

#18 How Not to Lose Email in Migration?

When it comes to questions about email migrations, users often wonder if and how they can keep all the emails during the process. It’s important to note that it’s highly unlikely to lose data or email during migration, especially when you have experts like Coherence Inc. carry it out. That is because we have solid practices that ensure no loss, and do constant backups of all emails as a fail-safe prior to the migration.

#19 What Happens to Email After Migration in G Suite?

The data migration services will not remove data from the source mailbox or the original source mailbox. All eligible data will be copied during migration, and the data in your source mailbox will continue to exist after migration.

#20 How to Get Ready for an Email Migration as a User?

In preparation for email migration, search for emails that are 25 MB or larger and check whether you want to keep or delete them. You can also delete any unwanted emails or folders, and empty the Deleted Items. 

#21 What to Do About Slow Email Migration?

One of the questions about email migrations customers often ask is whether or not it’s possible to speed up the process. When migrating lots of data or performing email migration from a slow server, the process might take several hours. 

When migrating to Exchange Online, they have a lower priority and are occasionally slowed down to protect the health of data center resources. Keep in mind that email migration, depending on its size, can take a long time just based on the sheer size of the data.

#22 How Much Should Email Migration Cost?

Costs of email migration depend on the current email hosting, number of users, mailboxes, devices, and licensing. Generally speaking, the cost of migration can cost anywhere between $50 to $225 per user.

#23 How to Do Contact Migration After Email Migration G-Suite?

First, go into the Admin console, Menu, find Account, click Data Migration, and then Set Data Migration Up. For your Migration source, choose your version of Exchange, and then select contacts as the data type, and press start. 

If your connection wasn’t successful, verify the connection protocol and role account information. Lastly, Select Users and Complete the migration. If you are migrating for a single user, click Add User, but if it’s multiple accounts, you will need to Bulk Upload with CSV.

#24 Why Does Google Apps Email Migration Limit to 1 Year?

Google users often have questions about email migrations and the one-year limit. The practice of limiting email migration to one year is most likely due to both practical and technical reasons. Transferring such large amounts of data can consume a lot of time and resources. 

Limiting the migration to a year’s worth of data helps manage the complexity of the migration process. In turn, it will minimize the likelihood of errors, thus ensuring the transfer is completed as quickly and as efficiently as possible.

#25 How to Transfer Apple Email Using Migration Assistant?

On Mac, choose Apple Menu, go to System Settings, and click General in the sidebar. Click Transfer or Reset that’s on the right, and then click Open Migration Assistant. From there, Continue, then follow the onscreen instructions to carry out the migration. 

On the other Mac device, open the Migration Assistant, follow the instructions you see, and select the information you want to transfer. You can transfer Apps, User Accounts, Documents and Files, and Computer Settings. Once you follow the additional instructions, you can begin the transfer.

#26 What Is the Migration Time Frame for Verizon Email to AOL?

Once customers receive their notification to transfer data from Verizon, they will have 30 days to migrate their email to AOL or other providers.

#27 Can You Filter Out Certain Messages From Migrating Based on Parameters Such as Date, Content or Message Type? 

When you hire Coherence Inc. for your email migration services, our goal is to avoid unnecessary data bloat. We do so by adapting the migration process to select and migrate only the data that you need. 

Additionally, we can recommend the best policies and practices for archival and retention. Enabling these practices will ensure the best results, especially when it comes to time projections, budgetary expectations, and storage.

#28 Do You Have Access to Change Your Domain Name System (DNS) Records?

When making the switch to Office 365, DNS needs to be accessed to prove the ownership of the domain and to direct email to new mailboxes. Otherwise, all other servers would still be sent to the old server.

#29 Is Password Compliance an Issue in Email Migration?

Users or businesses without a password policy in place may be using simple passwords like Name123. However, these passwords are extremely insecure and have a high chance of being hacked. That said, platforms like Office 365 require complex passwords, which need to be at least eight characters and include upper case, lower case, numbers, and symbols. What’s more, the platform will ask you to update the passwords every 90 days.

#30 Can I Implement New Features Such as Encryption, Data Loss Prevention, or E-mail Archiving?

Another one of the more commonly asked questions about email migrations is the new feature implementation. An email migration presents an excellent opportunity to do an audit of the system and overhaul email services with new features and security measures. 

New features to be considered should include data loss prevention, encrypted email, and archiving. These services can be purchased separately or as packages.